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Description of Problem 100000024642

How do I configure and use the Scan to File feature in Windows using ControlCenter4 in Advanced Mode?


Description of Solution 200000031491

The Scan to File feature allows you to scan a document and automatically save it into a specified location on your computer.

 

 

These steps assume that you are using the ControlCenter4 with the Advanced Mode interface.  To change the interface, refer to:  How do I change the ControlCenter4 interface?

 

 

Click the selection you require:

 

-         To configure the Scan to File feature (Initiating Scan from Brother ControlCenter)

 

-         To use the Scan to File feature from the ControlCenter4

 

-         To configure the scan to File feature (initiating Scan from SCAN key on the Brother machine)

 

-         To use the SCAN key on the Brother machine

 

 

 

 

To configure the Scan to File feature (Initiating Scan from Brother ControlCenter)

 

1. Open the ControlCenter4:

 

Windows 7 or earlier: 

 

  1. Click Start => (All) Programs => Brother => XXX-XXXX => ControlCenter4. The ControlCenter4 application will be loaded in the Task Tray near the system clock.

 

  1. Right-click on the ControlCenter4 icon   located in the Task Tray and left-click on Open.  

 

Windows 8:

 

 

a.    Click  Brother Utilities

 

b.    Click the dropdown list to select your model if it is not already selected.

 

c.    Click Scan.

 

d.    Click ControlCenter4.

 

 

2. Click on Configuration => Button Settings => Scan => File. The Scan to FILE configuration window will appear.

 

 

 

3.  You can configure the following properties:

 

-         File Name:  Select the default prefix for the scanned document’s file name.  The date and sequence number will be added to the end of this prefix.  Note: If you select Show Save As Window, you will be prompted to specify the file’s name and destination every time you scan.

 

-         File Type: The format that the file will be saved in.

 

NOTE:  When choosing Secure PDF, you have the option of setting a password.  Click the key icon next to the file type and specify a password.  TIFF format is available as Compressed or Uncompressed.

 

-         File Size:  (JPEG and PDF formats only) You can move the slider bar between SMALL and LARGE to adjust the file size.

 

NOTE:  This option is not available if the Scan Type is set to Black & White.

 

-         Destination Folder: This is where you specify the location where the file will be saved.

 

-         Show Scanner Interface:  Check this box if you want to pre-scan the document and crop a portion of the page before completing the scan.

 

-         Resolution: This is how sharp an image will be based on the dots per inch scanned (DPI).  The higher the DPI the clearer the image will be, however the scan time and document size will increase.

 

-         Scan Type:  This is the color scan option.  The higher the color quality selected the longer the scan job will take to complete and the larger the file size will be.

 

-         Document Size: Set the size of the document being scanned.

 

-         Brightness: Adjust the setting (-50 to 50) to obtain the best image.  The default value is 0, representing an average.  You can set the level by dragging the slide bar to the right or left to lighten or darken the image respectively.  You can also type a value in the box for the setting.

 

NOTE:  This option is not available if the Scan Type is set to 24-bit color.

 

-         Contrast: You can increase or decrease the contrast level by moving the slide bar to the left or right.  You can also type a value in the box for the setting.  An increase emphasizes dark and light areas of the image, while a decrease reveals more detail in gray areas.

 

NOTE:  This option is not available if the Scan Type is set to Black & White or 24-bit color.

 

-         Continuous Scanning/Manual Multi Page Scan:  This will allow combining of multiple scan jobs into a single file.  Example:  scanning pages of a book on the flatbed individually and being prompted to scan the next page.

 

 

 

 

4.  Once you have configured each setting click OK.  All subsequent scans will use these settings.

 

 

 

To use the Scan to File feature from the ControlCenter4:

 

1. Place the document to be scanned on the scanner Flatbed or Automatic Document Feeder (ADF) depending on the model of your Brother machine.

 

2. Open the ControlCenter4:

 

Windows 7 or earlier: 

 

  1. Click Start => (All) Programs => Brother => XXX-XXXX => ControlCenter4. The ControlCenter4 application will be loaded in the Task Tray near the system clock.

 

  1. Right-click on the ControlCenter4 icon   located in the Task Tray and left-click on Open.  

 

Windows 8:

 

 

a.    Click  Brother Utilities

 

b.    Click the dropdown list to select your model if it is not already selected.

 

c.    Click Scan.

 

d.    Click ControlCenter4.

 

 

3. On the Scan menu left-click the FILE button.

 

 

4. The document will now scan and save into the specified location.

 

 

To configure the scan to File feature (initiating Scan from SCAN key on the Brother machine)

 

1. Open the ControlCenter4:

 

Windows 7 or earlier: 

 

  1. Click Start => (All) Programs => Brother => XXX-XXXX => ControlCenter4. The ControlCenter4 application will be loaded in the Task Tray near the system clock.

 

  1. Right-click on the ControlCenter4 icon   located in the Task Tray and left-click on Open.  

 

Windows 8:

 

 

a.    Click  Brother Utilities

 

b.    Click the dropdown list to select your model if it is not already selected.

 

c.    Click Scan.

 

d.    Click ControlCenter4.

 

 

 

2. Click on Configuration => Button Settings => Device Settings => Device Scan Settings.

 

 

3.  Click on the File tab at the top.  You can configure the following properties:

 

-         File Name:  Select the default prefix for the scanned document’s file name.  The date and sequence number will be added to the end of this prefix.  Note: If you select Show Save As Window, you will be prompted to specify the file’s name and destination every time you scan.

 

-         File Type: The format that the file will be saved in.

 

NOTE:  When choosing Secure PDF, you have the option of setting a password.  Click the key icon next to the file type and specify a password.  TIFF format is available as Compressed or Uncompressed.

 

-         File Size:  (JPEG and PDF formats only) You can move the slider bar between SMALL and LARGE to adjust the file size.

 

NOTE:  This option is not available if the Scan Type is set to Black & White.

 

-         Destination Folder: This is where you specify the location where the file will be saved.

  

-         Resolution: This is how sharp an image will be based on the dots per inch scanned (DPI).  The higher the DPI the clearer the image will be, however the scan time and document size will increase.

 

-         Scan Type:  This is the color scan option.  The higher the color quality selected the longer the scan job will take to complete and the larger the file size will be.

 

-         Document Size: Set the size of the document being scanned.

 

-         Brightness: Adjust the setting (-50 to 50) to obtain the best image.  The default value is 0, representing an average.  You can set the level by dragging the slide bar to the right or left to lighten or darken the image respectively.  You can also type a value in the box for the setting.

 

NOTE:  This option is not available if the Scan Type is set to 24-bit color.

 

-         Contrast: You can increase or decrease the contrast level by moving the slide bar to the left or right.  You can also type a value in the box for the setting.  An increase emphasizes dark and light areas of the image, while a decrease reveals more detail in gray areas.

 

NOTE:  This option is not available if the Scan Type is set to Black & White or 24-bit color.

 

 

 

 

4.  Once you have configured each setting click OK.  All subsequent scans will use these settings.

 

 

 

 

To use the SCAN key on the Brother machine:

 

1. Open the ControlCenter4:

 

Windows 7 or earlier: 

 

  1. Click Start => (All) Programs => Brother => XXX-XXXX => ControlCenter4. The ControlCenter4 application will be loaded in the Task Tray near the system clock.

 

  1. Right-click on the ControlCenter4 icon   located in the Task Tray and left-click on Open.  

 

Windows 8:

 

 

a.    Click  Brother Utilities

 

b.    Click the dropdown list to select your model if it is not already selected.

 

c.    Click Scan.

 

d.    Click ControlCenter4.

 

 

2. Place the document to be scanned on the scanner Flatbed or into the Automatic Document Feeder (ADF), depending on the model of your machine.

 

3. Press the SCAN key on the Brother machine.

 

4. Press the UP OR DOWN ARROW Key to select Scan to PC and press OK.

 

5. Press the UP OR DOWN ARROW Key to select File and press OK.

 

6. For network users only:

 

-         If multiple network computer names appear, press the UP OR DOWN ARROW Key to select the destination PC that you want to receive the scan and press OK.

 

-         If the LCD prompts you to enter a PIN, enter the 4-digit PIN for the destination PC and press OK.

 

7. Press START to begin the process.  The document will now scan and save into the specified location.

 

 

 

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