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Description of Problem 100000030094

How do I configure and use the Scan to E-mail feature in Windows using ControlCenter4 in Advanced Mode?


Description of Solution 200000038715

Scan to E-mail allows you to scan a document and automatically attach it into your default email client as an outgoing message. Click Here for instructions on how to set the default E-mail client in Windows.

 

Click the selection you require:

 

- Configure "Scan to E-MAIL" settings (for scanning from within the ControlCenter4 Software)

 

- Use "Scan to E-MAIL" from within the ControlCenter4 Software

 

- Configure "Scan to E-MAIL" settings (for scanning from the SCAN key on the Brother machine)

 

- Use the SCAN key on the Brother machine

 

CONFIGURE "SCAN TO E-MAIL" SETTINGS (FOR SCANNING FROM WITHIN THE CONTROLCENTER4 SOFTWARE)

1. Open the ControlCenter4 by clicking Start => (All) Programs => Brother => XXX-XXXX => ControlCenter4. The ControlCenter4 application will be loaded in the Task Tray near the system clock.

(Where XXX-XXXX is the model number of the machine.)

 

 

 

2. Double-click on the ControlCenter4 icon  located in the Task Tray to launch the program window.

 

3. Click on Configuration => Button Settings => Scan => E-MAIL. The E-MAIL configuration window will appear.

 

 

 

4. You can configure the following properties:

 

- File Type: The format that the file will be saved in.

 

NOTE: When choosing Secure PDF, you have the option of setting a password. Click the key icon next to the file type and specify a password. TIFF format is available as Compressed or Uncompressed.

 

- PreScan: This option will allow you to preview the image before completing the scan.

- Resolution: This is how sharp an image will be based on the dots per inch scanned (DPI). The higher the DPI the clearer the image will be, however the scan time and document size will increase.

- Scan Type: This is the color scan option. The higher the color quality selected the longer the scan job will take to complete and the larger the file size will be.

- Document Size: Set the size of the document being scanned.

- Brightness: Adjust the setting (-50 to 50) to obtain the best image. The default value is 0, representing an average. You can set the level by dragging the slide bar to the right or left to lighten or darken the image respectively. You can also type a value in the box for the setting.

 

NOTE: This option is not available if the Scan Type is set to 24-bit color.

 

- Contrast: You can increase or decrease the contrast level by moving the slide bar to the left or right. You can also type a value in the box for the setting. An increase emphasizes dark and light areas of the image, while a decrease reveals more detail in gray areas.

 

NOTE: This option is not available if the Scan Type is set to Black & White or 24-bit color.

 

- Manual Multi-Page Scan: This will allow combining of multiple scan jobs into a single file. After the page is scanned, you can choose to continue scanning additional pages or finish.

 

 

 

5. Once you have configured each setting click OK. All subsequent scans will use these settings.

 

USE "SCAN TO E-MAIL" FROM WITHIN THE CONTROLCENTER4 SOFTWARE

 

1. Place the document to be scanned on the scanner Flatbed or Automatic Document Feeder (ADF) depending on the model of your Brother machine.

 

2. Open the ControlCenter4 by clicking Start => (All) Programs => Brother => XXX-XXXX => ControlCenter4. The ControlCenter4 application will be loaded in the Task Tray near the system clock.

(Where XXX-XXXX is the model number of the machine)

 

 

3. Double-click on the ControlCenter4 icon  located in the Task Tray to launch the program window.

 

4. On the Scan menu left-click the E-MAIL button.

 

 

 

5. The document will now scan and attach into your default E-mail client.

 

CONFIGURE "SCAN TO E-MAIL" SETTINGS (FOR SCANNING FROM THE SCAN KEY ON THE BROTHER MACHINE)

 

1. Open the ControlCenter4 by clicking Start => (All) Programs => Brother => XXX-XXXX => ControlCenter4. The ControlCenter4 application will be loaded in the Task Tray near the system clock.

(Where XXX-XXXX is the model number of the machine)

 

 

2. Double-click on the ControlCenter4 icon  located in the Task Tray to launch the program window.

 

3. Click on Configuration => Button Settings => Device Settings => Device Scan Settings.

 

 

 

4. Click on the E-MAIL tab at the top. You can configure the following properties:

- File Type: The format that the file will be saved in.

 

NOTE: When choosing Secure PDF, you have the option of setting a password. Click the key icon next to the file type and specify a password. TIFF format is available as Compressed or Uncompressed.

 

- Resolution: This is how sharp an image will be based on the dots per inch scanned (DPI). The higher the DPI the clearer the image will be, however the scan time and document size will increase.

- Scan Type: This is the color scan option. The higher the color quality selected the longer the scan job will take to complete and the larger the file size will be.

- Document Size: Set the size of the document being scanned.

- Brightness: Adjust the setting (-50 to 50) to obtain the best image. The default value is 0, representing an average. You can set the level by dragging the slide bar to the right or left to lighten or darken the image respectively. You can also type a value in the box for the setting.

 

NOTE: This option is not available if the Scan Type is set to 24-bit color.

 

- Contrast: You can increase or decrease the contrast level by moving the slide bar to the left or right. You can also type a value in the box for the setting. An increase emphasizes dark and light areas of the image, while a decrease reveals more detail in gray areas.

 

NOTE: This option is not available if the Scan Type is set to Black & White or 24-bit color.

 

 

 

5. Once you have configured each setting click APPLY => OK. All subsequent scans will use these settings.

 

USE THE SCAN KEY ON THE BROTHER MACHINE

 

1. Open the ControlCenter4 by clicking Start => (All) Programs => Brother => XXX-XXXX => ControlCenter4. The ControlCenter4 application will be loaded in the Task Tray near the system clock.

(Where XXX-XXXX is the model number of the machine)

 

 

 

2. Place the document to be scanned on the scanner Flatbed or into the Automatic Document Feeder (ADF), depending on the model of your machine.

 

3. Press the SCAN key on the Brother machine.

 

4. Press SCAN TO PC.

 

5. Press the RIGHT OR LEFT ARROW key and press EMAIL.

 

6. If the software is installed on more than one computer, press the UP OR DOWN ARROW key to select the destination computer and press OK.

 

NOTE: If the LCD prompts for a PIN, enter the 4-digit PIN for the selected destination computer and press OK.

 

7. To start scanning without changing additional settings, continue to STEP 8. If you want to change the duplex setting, press DUPLEX SCAN and then press:

 

- Off

- DuplexScan: LongEdge

- DuplexScan: ShortEdge

 

8. Press BLACK or COLOR START to begin the process. The document will now scan and save into the specified location.

 

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