Answer to your Frequently Asked Question:

 
Printer Friendly
Description of Problem 100000036818

Configure the default printer settings in Windows.


Description of Solution 200000046970

 

To adjust the default settings of the printer driver, complete the following steps:

 

1.    Open the Printers folder. 

 

NOTE: For instructions, refer to: How do I open the Printers folder in Windows?

 

2.    Right click on the Brother printer driver and left click on Printing Preferences.  You can change the following settings:

 

Basic tab

Advanced tab

Print Profiles tab

 

3.    To add the optional lower paper tray or set the default paper size for each tray, right click on the Brother printer driver in the Printers folder and left click on Printer Properties (in Windows 7 or greater) or Properties (Windows XP and Vista). Go to the Device Settings tab.

  

 

I:  BASIC TAB

 

 

1.    PAPER SIZE:  The Paper Size selection includes a large selection of standard paper sizes.  From the drop-down list, choose the Paper Size you are using. 

 

NOTE:  

-      For more information about the paper size dimensions, refer to: What are the dimensions of paper sizes?  

-      If you want to create a custom size, choose User Defined. Specify the Width and Height values, and enter any name you want for this custom size. Choose the correct paper thickness to improve the quality of your output.

 

2.    ORIENTATION:  Chooses the position your document will be printed (Portrait or Landscape).

 

NOTE:  If your application software contains a similar function to this, we recommend you use the one in the application.

 

 

3.    COPIES:  The Copies selection sets the number of copies that will be printed (1 to 999).

 

NOTE:  This setting is independent of the Copies function that may be available in your application software. Do not use the two settings simultaneously.

 

4.    COLLATE: With Collate checked, one complete copy of your document will be printed and then reprinted according to the number of copies you choose. If Collate is unchecked, then each page will be printed according to the number of copies chosen before the next page of the document is printed.

 

 

5.    MEDIA TYPE: To achieve the best print results, the media being printed on should be selected in the driver. The machine changes the way it prints depending on the selected media type.

 

-      Plain Paper: Recommended for 20 - 28 lb paper.

-      Thin Paper: Recommended for 16 - 20 lb paper.

-      Thick Paper: Recommended for heavier weight or rough paper.

-      Thicker Paper: Recommended if the toner is not fixed to the paper using the Thick Paper setting.

-      Bond Paper

-      Envelopes

-      Env. Thick: Recommended if the toner is not fixed to the envelope.

-      Env. Thin: Recommended if the envelope is crumpled.

-      Recycled Paper

-      Label: Media will feed from the MP tray.

-      Glossy Paper

 

6.    PRINT QUALITY:  You can choose the print quality as follows:

 

-      Normal (600 x 600 dpi): Recommended for ordinary printing. Good print quality with reasonable print speeds.

-      Fine (2400 dpi class): The finest print mode. Use this mode to print precise images such as photographs. Since the print data is much larger than in normal mode, processing time / data transfer time and printing time will be longer.

 

NOTE: The print speed will change depending on what quality setting you choose. Higher print quality takes longer to print, while lower print quality takes less time to print.

 

7.    COLOR/MONO: You can change the Color/Mono setting as follows:

 

-      Auto:  The machine checks the content of your documents for color. If color is detected anywhere in the document, it will print the whole document using all the colors. It will mix some of the toners to help achieve every shade detected in the document, increasing the density of toner applied to the page. If no color content is detected, it will print in monochrome. The total printing speed may become slower.

 

-      Color:  Whether the document contains color or just monochrome, your machine  will print using all the colors.

 

-      Mono:  Select Mono if the document has only black and gray scale text and objects. If your document contains color, this mode prints the document in 256 levels of gray using black toner.

 

NOTE:

-      The machine's color sensor is very sensitive and may perceive faded black text or an off-white background as color.  If you know that your document is black and white and you want to conserve color toner, select Mono mode.

-      If either the cyan, magenta, or yellow toner reaches the end of its life while printing a color document, the print job cannot be completed. You can cancel your print job and choose to start the print job again in Mono mode, as long as black toner is available.

 

8.    DOCUMENT TYPE: Use Document Type to automatically select the optimal settings for printing the relevant type of data.

 

-      Document (Standard): Use this mode for printing a combination of graphics and text.

-      Photo/Image: Use this mode for printing photos or images.

-      Document (Mixed): Use this mode for printing combinations of graphics/text and photos/images. Using this mode may take longer to print the data.

-      Manual: Choosing Manual allows you to select the settings manually by clicking the Settings button.

 

9.    SETTINGS BUTTON:

 

 

a.    Color Mode:  The following options are available in color matching mode:

 

-      Normal:  This is the default color mode.

-      Vivid: The color of all elements are adjusted to become a brighter color.

-      Auto:  The printer driver automatically checks the print data and separates it into different parts. Graphics/text data is printed to in Normal mode. Photo/image data is printed in Vivid mode. Choosing this option may take longer to print the data.

-      None: No color adjustment is done.

 

b.    Import:  To adjust the print configuration of a particular image, click Settings. When you have finished adjusting the image parameters, such as brightness and contrast, import those settings as a print configuration file. Use the Export… function to create a print configuration file from the current settings.

 

c.    Export:  To adjust the print configuration of a particular image, click Settings. When you have finished adjusting the image parameters, such as brightness and contrast, export those settings as a print configuration file. Use the Import… function to load a previously exported configuration file.

 

d.    Improve Gray Color:  You can improve the image quality of a shaded area.

 

e.    Enhance Black Printing:  If a black graphic cannot be printed correctly, choose this setting.

 

f.     Improve Thin Line:  You can improve the image quality of thin lines, such as line graphs.

 

g.    Improve Pattern Printing:  Select this option if printed fills and patterns are different from the patterns and fills you see on your computer screen.

 

10. MULTIPLE PAGE:  The Multiple Page selection can reduce the image size of a page to allow multiple pages to be printed on one sheet of paper or to enlarge the image size for printing one page on multiple sheets of paper.

 

-      N in 1: Use this function if you want to print N pages of your document on a single sheet of paper. The printer driver will automatically reduce your document image to fit the specified size (N pages on one page).

 

-      Page Order:  When N in 1 option is selected, the page order can be selected from the drop-down list.

 

-      Border Line:  When using the Multiple Page feature to print multiple pages on one sheet, you can choose to have a solid border, dash border, or no border around each page on the sheet.

 

-      1 in NxN Pages: Use this function if you want to print one page of your document on N-fold sheets. The printer driver will automatically increase your document image to fit the specified N-fold size (1 page on NxN sheets).

 

NOTE:

-      When 1 in NxN pages is selected, 2-sided will be disabled.

-      If your application software contains a similar function to this, we recommend you use the one in the application.

 

-      Print cut-out line: When 1 in NxN pages option is selected, this option allows you to print a faint cut-out line around the printable area so that you can easily cut it out.

 

11. 2-SIDED/BOOKLET:  When you want to print a booklet or do 2-sided printing, use this function.

 

NOTE: Some models may not support all items shown here.

 

-      None: When you want to print on one side.

 

-      2-sided: The printer prints on both sides of the paper automatically.

 

-      2-sided (Manual): The printer prints all the even numbered pages first. Then the printer driver will stop and show the instructions to reload the paper. When you click OK, the odd numbered pages will be printed.

 

-      2-sided Settings: When you choose 2-sided or 2-sided (Manual) the 2-sided Settings button becomes available to choose. You can set the following settings:

 

-      2-sided Type:  There are four types of 2-sided binding directions available for each orientation.

 

 

-      Binding Offset: If you check Binding Offset, you can also specify the offset value of the binding side in inches or millimeters.

  

-      Booklet: When you want to print as a booklet automatically. To make the Booklet, fold the printed pages down the middle. When using the booklet printing function, please note that the paper size, orientation, source and other settings must remain unchanged for the whole document.

 

-      Booklet (Manual): When you want to print as a booklet manually. To make the Booklet, fold the printed pages down the middle. When using the booklet printing function, please note that the paper size, orientation, source and other settings must remain unchanged for the whole document. The printer prints on one side of the paper and ejects it. Then the printer driver stops and shows the instructions required to re-install the printed paper so that it can print on the other side. When you have followed the instructions and click OK, the printer starts to print on the other side of the paper.

 

-      2-sided Settings: When you choose Booklet or Booklet (Manual) the 2-sided Settings button becomes available to choose. You can set the following settings:

 

-      2-sided Type:  There are two types of 2-sided binding directions available for each orientation.

 

 

-      Booklet Printing Method:

 

-      All Pages at Once: Every page will be printed in booklet format (4 pages to every piece of paper, 2 pages per side). All you then have to do is fold it in the middle.

 

-      Divide into Sets: This option enables you to create multiple booklets from the same document thus helping to eliminate any difficulties faced with folding large documents when printed in the standard booklet format. For example, when printing a 100 paged document, rather than struggling to fold and bind 25 sheets all at the same time this option would enable to create 5 separate booklets, each containing 5 sheets (if 5 sheets per set was specified).

 

-      Binding Offset: If you check Binding Offset, you can also specify the offset value of the binding side in inches or millimeters.

 

12. PAPER SOURCE: You can choose:

 

-      Auto Select: The printer will automatically select the tray to use if the paper type and paper size configured at device side matches printer driver settings.  The paper size and paper type for each tray must be configured properly at the printer side.

-      Tray 1: The printer will use the first tray exclusively when printing.

-      Tray 2 (if the tray is installed): The printer will use the second tray exclusively when printing.

-      MP Tray: The printer will use the MP tray tray exclusively when printing.

 

You can also specify separate trays for printing the first page and for printing the second page onwards.

 

13. PRINT PREVIEW: Preview a document before it is printed. If you check the Print Preview check box the Print Preview Viewer window will open before printing starts.

 

 

-      Page List Area: The Page List Area displays the page numbers for the actual pages that will be printed.  If you chose a page in this list, a preview of the print results for the page will be displayed in the Preview Area.  If you do not want to print a page, clear the check box.

 

-      Preview Area: The Preview Area displays a preview of the print results for the pages chosen in the Page List Area.

 

NOTE:

-      If the Booklet setting was selected in the Printer driver settings, you cannot use the Print Preview function.

-      If the 2-sided setting was selected in the Printer driver settings, you cannot delete pages using the Page List Area.

 

 

II:  ADVANCED TAB

 

 

 

1.    SCALING: Changes the document size.

 

-      Off: Prints the same size as the document.

 

-      Fit to Paper Size: Enlarges or reduces the document size to fit on the selected output paper size.  Specify the paper size to print.  When the paper size is smaller than the document size, the document is reduced so that it matches the paper size.  When the paper size is larger than the document size, the document is enlarged to the paper size.

 

-      Free: Use this function to reduce your document by the specified scaling (25%-400%).

 

2.    REVERSE PRINT: Choose this option to reverse the data up to down (180 degrees).  This does not reverse the order of the pages.

 

3.    USE WATERMARK: You can add a logo or text watermark to your document using a bitmap file, text you created as a file or by selecting one of the preset watermarks.  Check Use Watermark, and then choose the Settings button.

 

 

-      Select Watermark: Choose the watermark that you would like to add to your document.

 

-      Add: Use this option to create a new watermark.

 

-      Settings: Use this option to configure the settings of the selected watermark.

 

-      Delete: Use this option to delete an existing watermark.

 

-      Bring to Front: Watermark text will overlay the selected characters or image on your printed document.

 

-      In Outline Text: Selecting this option will print the watermark text as outlined text.

 

-      Custom Settings: Enables you to specify a different Watermark to be printed on the first page to any subsequent pages.

 

-      First Page: Specify the Watermark to be used on the first page only.

 

-      Other Pages: Specify the Watermark to be used from the second page and onwards.

  

4.    HEADER-FOOTER PRINT:  When this feature is enabled, it will print the date and time on your document from your computer's system clock and the PC login user name or the text you entered. Click Settings to customize.

 

 

-      Format: Configure the content of the header/footer.

 

-      Position: Choose the position where the header/footer information appears.

 

-      Font: Select the style of font to be used for the header/footer text.

 

-      Background: If Transparent is selected, the header/footer text will be printed without a background color.  If Opaque is selected, the header/footer text will be printed using the color selected from Color.

 

5.    TONER SAVE MODE:  Conserve toner with this feature. When you set Toner Save Mode to On, print appears lighter.  The default setting is Off (unchecked).

 

NOTE: 

-      We do not recommend Toner Save Mode for printing photo or grayscale images.

-      Selecting Toner Save Mode does not affect the print speed or memory usage.

 

6.    SECURE PRINT: Secure documents are documents that are password protected when they are sent to the machine. Only the people who know the password will be able to print them. Since the documents are secured at the machine, you must enter the password using the control panel of the machine to print them.

 

To send a secured document:

 

a.    Click Settings and check Secure Print.

 

b.    Enter your password and click OK.

 

c.    To print secured documents, you must enter your password from the control panel of the machine.

 

7.    ADMINISTRATOR:  Administrators have the authority to limit the Number of Copies, Scaling settings, Multiple Page settings, Color / Mono settings, Watermark settings, and Header-Footer Print settings. 

 

 

 

-      Password:  Enter the password into this box.

 

-      Set Password:  Click here to change the password.

 

-      Set: Click here to set the password.

 

-      Copies Lock:  Lock the copy pages selection to prevent multiple copy printing.

 

-      Multiple Page & Scaling Lock:  Lock the Multiple Page and Scaling to prevent changes being made. If Multiple Page is locked to anything other than 2 in 1, then Booklet will not be available.

 

-      Color / Mono Lock:  Lock the Color/Mono settings in monochrome mode to prevent color printing.

 

-      Watermark Lock:  Lock the current settings of the Watermark option to prevent changes being made.

 

-      Header-Footer Print Lock:  Lock the current settings of the Header-Footer Print option to prevent changes being made.

 

8.    USER AUTHENTICATION: If you are restricted from using the computer to print by the Secure Function Lock feature, you can check your current print status. 

 

 

-      Check Print Status: See your computer login name information, such as the restricted features and the remaining number of pages you are allowed to print when you are using the machine on a network.

 

-      Show print status before printing: This will show your current print status with the printing device before printing every job.

 

NOTE: For user authentication, Secure Function Lock must be enabled at the printing device and it must be configured with a PC login name and ID Name/PIN. To configure Secure Function Lock please refer to the Network User's Guide.

 

9.    OTHER PRINT OPTIONS

 

 

a.    Color Calibration:  The output density of each color may vary depending on the temperature and humidity of the environment the machine is in. This setting helps you to improve color density by letting the printer driver use the color calibration data stored in your machine.

 

-      Use Calibration Data:  If you check this box, the printer driver will use the calibration data retrieved from the machine to set color matching in the printer driver to ensure consistent print quality.

 

-      Get Device Data Automatically:  If you check this box, the printer driver will automatically get the color calibration data from your machine.

 

-      Start Color Calibration:  If you click the button, you machine will start color calibration and then the printer driver will attempt to get the calibration data from your machine. 

 

b.    Sleep Time: When the machine does not receive data for a certain period of time, it enters sleep mode. In sleep mode, the machine acts as though it were turned off. Upon receiving any data or pressing a control panel button, the printer will wake up.

 

 

-      Auto (Intelligent Sleep Mode): The sleep time will automatically adjust to the most suitable timeout setting depending on the frequency of your machine use. If the printer is used frequently, the sleep time is prolonged. If it is used infrequently, it is shortened.

 

-      Printer Default: The timeout setting will be reset to the specific time set at the factory.

 

-      Manual:  Enter the timeout value setting in the box from 0 – 50 minutes in one minute increments.

 

c.    Improve Print Output:

 

 

-      Reduce Paper Curl: If you select this setting paper curl may be reduced.  If you are printing only a few pages, you do not need to choose this setting.  We recommend that you change the printer driver settings in Media type to a thin setting.

 

NOTE: This operation will decrease the temperature of the machine's fusing process.

 

-      Improve Toner Fixing: If you select this setting toner fixing on the paper may be improved.  If this selection does not improve the toner fixing, please select thicker paper in Media Type settings.

 

NOTE: This operation will increase the temperature of the machine's fusing process.

  

d.    Skip Blank Page: The printer driver automatically detects blank pages and excludes them from printing. If any pages appear to be blank but contain some small or hidden printable marks it will not be ignored and still printed.

 

 

NOTE: This option does not work when you choose the following options:

-      Use Watermark

-      Header-Footer Print

-      N in 1 and 1 in NxN in Multiple Page

-      2-sided(Manual), Booklet, Booklet(Manual), and 2-sided with Binding Offset in 2-sided/Booket

 

e.    Print Text in Black: This function enables printing all text in Black only. It may not work with certain characters.

 

 

f.     Print Archive: When this feature is enabled, a PDF file of your print job will automatically be created and archived.

 

 

-      File Size: You can select the file size of the archived PDF. The larger the file size, the better the image quality, but it will take longer to begin printing.

 

NOTE: By enabling this feature there may be a longer wait before your device begins printing.

 

 

III. PRINT PROFILES: Print Profiles allow you to select from a range of pre-defined and user customizable print settings, helping you to save the time and effort of having to manually change them yourself every time you want to print.

 

 

1. Choose your profile from the print profile list box.

 

2. To display the Print Profiles tab at the front of the window every time you print, select Always show Print Profiles tab first.

 

3.  Click OK to apply your chosen profile.

 

-      General Print (Color): Suitable for general, everyday printing using standard paper.

 

-      General Print (Mono): Suitable for printing your documents in monochrome onto regular paper.

 

-      Paper Save Print: Suitable for printing presentations and rough copies of your documents. Will combine 4 pages on every sheet of paper.

 

-      Toner Save Print: Ideal for less important documents that do not require a professional finish. Printouts will appear fainter than in any other profile but will use less toner.

 

-      2-sided Print: Will automatically print on both sides of the paper.

 

-      Booklet Print: Print easy-to-read, professional documents as a half size booklet by printing 4 pages to every piece of paper (2 pages per side) and folding it in the middle.

 

-      Glossy Print: Suitable for printing your documents onto glossy paper.

 

-      Label Print: Suitable for printing your documents onto labels.

 

 

Add profile: Click the Add Profile button to display the Add Profile dialog box. Add up to 20 new profiles with your preferred settings. 

 

a. Enter the desired title in Name.

 

b. Choose an icon you want to use from the icon list, then click OK.

 

c. The settings shown on the left side of the printer driver window will be saved.

 

 

Delete Profile: Click the Delete Profile button to display the Delete Profile dialog box. You can delete any of the profiles you have added.

 

a. Choose your profile from the print profile list box.

 

b. Click Delete.

 

c. The selected profile will be deleted. 

 

  

IV. DEVICE SETTINGS

 

 

You can define the paper size for each paper tray.

 

1.    AVAILABLE OPTIONS / INSTALLED OPTIONS: You can manually add and remove the options that are installed on the machine. Tray settings will match the installed options.

 

2.    PAPER SOURCE SETTING: This feature recognizes the paper size set from the control panel menu for each paper tray by clicking Auto Detect.

 

3.    SERIAL NUMBER: By clicking Auto Detect, the printer driver will probe the machine and display its serial number. If it fails to receive the information, it will display -----------.

 

4.    AUTO DETECT: The Auto Detect function finds all currently installed optional devices and shows the available settings in the printer driver. When you click Auto Detect, options that are installed on the machine will be listed in Available Options. Manually add or remove the options by choosing an optional device you want to add or remove, and click Add or Remove.

 

NOTE: The Auto Detect function is not available under the following machine conditions:

-      The machine is turned off.

-      The machine is in an error state.

-      The machine is connected to the print server using a USB cable in a shared network environment.

-      The cable is not connected to the machine correctly.

 

 

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