Answer to your Frequently Asked Question:

 
Printer Friendly
Description of Problem 100000028314

I am unable to print from Windows 7 or Server 2008 R2 using a wired network connection. What can I do?


Description of Solution 200000036284

Ensure you are logged into your computer with Admin rights.

 

 

PART 1: VERIFY THE BROTHER MACHINE IS POWERED ON AND THERE ARE NO ERRORS

 

1.  If the LEDs are not lit, then the Brother machine is not powered on.  While the printer is in sleep mode, the Ready LED light is dimmed (it does not turn off completely).  Verify that it is plugged into a working outlet and any power switches are turned to the ON position. 

 

NOTE:  If you are unable to power on the machine, then this solution does not apply.  Refer to the solution - "My machine has no power or the LCD is blank. What should I do?"  

 

2.  Check the LEDs for any error indications.  An example would be the Error or Paper LEDs on.  If the LEDs show an error that will prevent printing, troubleshoot to clear the particular problem before you continue troubleshooting printing from the computer.

 

 

PART 2: VERIFY THE CONNECTION TO THE ROUTER

 

1. Verify that there is a secure connection between the Brother machine and the router. 

 

- If necessary, reconnect the cable on both the router and the Brother machine. 

 

WARNING:  There are two ports on the back of the Brother machine. The Ethernet port is the bottom port.  The USB port is the top port. Verify you are connecting the Ethernet cable to the Ethernet port and not the USB port.

 

 

2. Check that there are link lights illuminated on the router indicating that there is connectivity between the Brother machine and the router. 

 

- If there are no link lights, try connecting the Ethernet cable to another port on the router and try using another Ethernet cable.

 

3. If you reconnected the cable, are using another cable, or connected the cable to another port on the router, wait 1 minute. It is very important to wait 1 minute before continuing. If you do not wait at least 1 minute, the Brother machine may not have enough time to join the network and receive an IP address.

  

 

PART 3: DOWNLOAD AND RUN THE NETWORK CONNECTION REPAIR TOOL

 

You will download and run a network connection repair tool to try to fix the connection issue between the computer and printer.

 

-  If the tool cannot repair the connection, continue to PART 4.

 

-  If the tool finishes, try printing again to see if the issue has been resolved. If you are unable to print, continue to PART 4.

 

For instructions to download and run the tool, refer to the solution - How do I download and use the Network Connection Repair Tool in Windows? 

 

 

PART 4: VERIFY THE CONNECTION TO THE NETWORK

 

1.  Print the Printer Settings by pressing the GO key 3 times.

 

2. Look at page 3 of the Printer Settings. Locate the IP Address near the middle of the page.  If the IP address is not valid for your network, then continue to STEP 5 to reset the network card.

 

NOTE:  An invalid IP address would be all zeroes, an APIPA address (169.254.x.x) on an Infrastructure network, or an address within an incorrect range for your network.

 

3.  Obtain the computer's IP Address:

 

a.  On the computer, click Start and click in the Search Programs and Files line.

 

b.  Type: CMD and press ENTER.  A command prompt window will open.

 

c.  Type: IPCONFIG and press ENTER.

 

d.  You should receive information about your computer's network connection.  Make a note of the IP or IPv4 Address.

 

 NOTE:  If you do not receive an IP address, this indicates that there is a problem with your computer's network connection.  If you are unsure how to reconnect the computer to your network, contact your router manufacturer or network admin for further support with the computer's network connection.

 

4.  Ping the Brother machine:

 

a. While still in the command prompt window, type: PING xxx.xxx.xxx.xxx  (Where xxx.xxx.xxx.xxx is the Brother machine's IP Address noted earlier.)

 

b. Press ENTER.  The computer will ping, or try to communicate with the Brother machine:

 

i.  If you receive replies and they are from the Brother machine's IP address (see image below for an example), then there is communication between the computer and the Brother machine.  Close the command window and continue to PART 5.

 

 

ii.  If you receive replies, and they are not from the Brother machine's IP address or indicate "Destination net/host unreachable." (see image below for an example), then this indicates that there is a communication problem between the Brother machine and the computer:

 

  

-  Confirm that the computer is connected to the same network that the Brother machine is connected to.  If the computer is not properly connected to your network, then you will need to troubleshoot your computer's network connection.  Contact your router manufacturer or Network Admin for support. 

 

-  Ensure that there are no active firewalls. 

 

NOTE: For Windows Firewall users, click here  if you need instructions for disabling the Windows Firewall.  For a third-party firewall, such as Norton or McAfee, refer to your software's documentation for instructions on how to disable the application.

 

-  Repeat PART 4 after making any adjustments to the configuration.

 

-  If you still can't ping the Brother machine, continue to STEP 5 to reset the network card.

 

NOTE:  If you have already reset the network card once and the computer still cannot communicate with the Brother machine:

 

-  Try another network cable and another port on the router.

 

-  Try to communicate from another network-connected computer.

 

These steps will help determine if the issue is specific to this computer.  If you can communicate from other computers, then contact your computer manufacturer or network administrator for assistance troubleshooting this specific computer.

 

iii.  If you do not receive any replies as indicated by "Request timed out." (see image below for an example), then this indicates that there is a communication problem between the Brother machine and the computer:

 

 

 

-  Continue to STEP 5 to reset the network card.

 

NOTE:  If you have already reset the network card once and the computer still cannot communicate with the Brother machine:

 

-  Try another network cable and another port on the router.

 

-  Try to communicate from another network-connected computer.

 

These steps will help determine if the issue is specific to this computer.  If you can communicate from other computers, then contact your computer manufacturer or network administrator for assistance troubleshooting this specific computer.

 

5.  Perform a Network Factory Reset.

 

NOTE:  All network settings will be reset with this operation.  If you can print from other computers on the network, but not from this specific computer, do not reset the network card.  Doing so will affect the other computers on the network.  In this case there is an issue specific to this computer's network communication.  Some common causes are software firewalls, security programs, and other software applications that may be blocking communication.  Contact your computer manufacturer or network admin for support troubleshooting this particular computer.

 

a. Check that the front cover of the machine is closed. Turn OFF the power switch on the right side of the machine.

 

b. Turn ON the machine power switch while holding down the GO button until the all LEDs are on. The Ready LED will be off.

 

c. Release the GO button. All LEDs will be off.

 

d. Press the GO button 10 times. The machine will restart.

 

e. Wait 1 minute. It is very important to wait 1 minute before continuing. If you do not wait at least 1 minute, the Brother machine may not have enough time to join the network and receive an IP address.

 

f. Repeat PART 4 to determine if the network communication has been successfully established.

 

 

PART 5:  VERIFY THAT THE PRINTER IS SET AS DEFAULT, THE STATUS IS READY, AND THE PRINT QUEUE IS EMPTY

 

1. Open the Printers folder:

 

- Click Start => Device and Printers.

or 

- Click Start => Control Panel => Hardware and Sound => Devices and Printers

 

2. Verify that the Brother machine is in the list.

 

-  If the Brother printer is listed, continue to STEP 3

 

-  If the Brother printer is not listed, the driver may not be installed properly.  Continue to PART 7.

 

3. Verify the Brother printer driver is set as default.

 

-  If the Brother printer driver is set as the default printer, it will have a check mark on the icon.

 

-  If it is not set as default, while in the Printer folder, right-click on the Brother printer driver and select Set as Default Printer.

 

 

4.  Hover your mouse over the Brother printer icon.  Below is an example of what you may see:

 

Status: 0 document(s) in queue (It could be any number)

Status: Printer: Ready (It could also state: Offline, Paused, etc.)

 

-  If the Status is Ready, continue to STEP 6

 

-  If the Status states: Paused or Offline:

 

a.  Right-click on the Brother printer driver and select See What's Printing.

 

b.  Select Printer.

 

c.  If there is a check next to Pause Printer or Use Printer Offline, click it again to uncheck the selection.

 

5.  If there are documents waiting in the queue, and they begin to print, then the issue is resolved.  Otherwise, continue troubleshooting.

 

6.  If there were 0 documents in the queue, continue to STEP 7 to print a test page.

 

If there are any documents waiting in the queue:

 

a.  Right-click on the Brother printer driver and select See What's Printing.

 

b.  Select Printer => Cancel All Documents.

 

c.  Press Yes.  This should clear the queue.

 

 

NOTE:  You may have to make several attempts to completely clear the print queue.

 

-  If you made changes to the driver, then continue to STEP 7 to print a test page.

 

-  If you did not make any changes to the printer driver, then continue to PART 6 to continue troubleshooting. 

 

7. Right click on the Brother printer driver and left click on Printer Properties.  The Brother printer driver properties screen will now appear.

 

8. Click PRINT TEST PAGE.

 

-  If the test page prints, then your issue is resolved.

 

-  If the test page does not print, close the Printer Properties window.

 

-  Right-click on the Brother printer driver and select See What's Printing.

 

-  Select Printer => Cancel All Documents.

 

-  Press Yes.  This should clear the queue.  Continue troubleshooting.

 

 

PART 6: VERIFY THE PRINTER PORT SETTINGS

 

1. Right-click on the Brother printer driver and left click on Printer Properties.  The Brother printer driver properties screen will now appear.

 

2. Click the Ports tab.

 

3. You will see a list of the available communication ports on your PC. (Ex:  LPT1:, LPT2:, COM1:, ETC)

 

 

4. Click Add Port.

 

NOTE: If the Add Port option is grayed out or unavailable, log in with admin rights and try again.

 

5. Choose Standard TCP/IP Port then click NEW PORT.  The Standard TCP/IP Printer Port Wizard will appear.

 

 

6. Click NEXT.

 

 

7. In the field labeled Printer Name or IP Address, type the IP address of your Brother machine noted earlier and click NEXT.

 

 

NOTE:  If you receive an error stating: "A port with that name already exists.", click OK.  Then in the Port Name field on the wizard, slightly modify the auto-filled Port Name only.  Do not change the Printer Name or IP Address.  For example, change the port name from IP_10.10.130.13 to IP_10.10.130.13a.  The actual port name will depend on the IP address for your Brother machine.

 

 

 

8. If you receive a window stating: "Additional Port Information Required", then the computer is not communicating properly with the Brother machine.  Some common causes of this issue are:

 

-  Firewalls and security applications

-  A conflict with another application running on the computer

-  An IP Address conflict with another device on the network

 

Troubleshoot or eliminate as many of these factors as possible.  For Windows Firewall users, click here if you need instructions for disabling the Windows Firewall.  For a third-party firewall, such as Norton or McAfee, refer to your software's documentation for instructions on how to disable the application.

 

Contact your computer manufacturer or network admin to further troubleshoot network communication conflicts.

 

 

9. If you receive a window stating: Completing the Add Standard TCP/IP Printer Port Wizard, look for the section labeled Adapter Type.  If the communication is successful, this section should indicate that the computer is communicating with a Brother Print Server or will list the node name of the Brother machine displayed as BRN followed by a combination of letters and numbers.  Click FINISH.

 

 

10. Click CLOSE.

 

11. Click APPLY.

 

12. Click on the General tab.

 

13. Click PRINT TEST PAGE.

 

-  If the test page prints, the printing issue is resolved. 

 

-  If the test page does not print, close the Printer Properties window.

 

-  Right-click on the Brother printer driver and select See What's Printing.

 

-  Select Printer => Cancel All Documents

 

-  Press Yes.  This should clear the queue.  Continue troubleshooting.

 

 

PART 7: UNINSTALL AND REINSTALL THE BROTHER PRINTER DRIVER

 

1.  On the computer click on Start => (All) Programs => Brother => HL-XXXX => Uninstall.  (Where X is the model of your Brother machine)

 

NOTE:  If the software is not installed, continue to STEP 4.

 

2.  When asked to confirm that you want to completely remove the software, click OK.

 

3.  When the uninstall is complete, you will be prompted to restart the computer.  Click YES and wait for the computer to reboot.

 

4.  To install the printer driver, refer to the solution - How do I configure the wired network printer and install the printer driver in Windows XP, Vista, 7, Server 2003, Server 2008, or Server 2008 R2?  

 

5.  After the printer driver is installed, attempt to print again to determine if the issue has been resolved.  If you are still unable to print:

 

-  Try another network cable and another port on the access point.

 

-  Attempt to print from another network-connected computer.

 

These steps will help determine if the issue is specific to this computer.  If you can print from other computers, then contact your computer manufacturer or network administrator for assistance troubleshooting this specific computer.

 

 

 

 

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