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Description of Problem 100000032041

How do I configure and use the Scan to File feature in Windows using ControlCenter4 in Advanced Mode?


Description of Solution 200000041143

 

The Scan to File feature allows you to scan a document and automatically save it into a specified location on your computer.

 

Click the selection you require:

 

-         Configure "Scan to File" settings (for scanning from within the ControlCenter4 Software)

 

-         Use "Scan to File" from within the ControlCenter4 Software

 

-         Configure "Scan to File" settings (for scanning from the SCAN key on the Brother machine)

 

-         Use the SCAN key on the Brother machine

 

 

 

CONFIGURE "SCAN TO FILE" SETTINGS (FOR SCANNING FROM WITHIN THE CONTROLCENTER4 SOFTWARE)

 

1. Open the ControlCenter4:

 

Windows 7 or earlier: 

 

  1. Click Start => (All) Programs => Brother => XXX-XXXX => ControlCenter4. The ControlCenter4 application will be loaded in the Task Tray near the system clock.

 

  1. Right-click on the ControlCenter4 icon   located in the Task Tray and left-click on Open.  

 

Windows 8:

 

 

a.    Click  Brother Utilities

 

b.    Click the dropdown list to select your model if it is not already selected.

 

c.    Click Scan.

 

d.    Click ControlCenter4.

 

 

2. Click on Configuration => Button Settings => Scan => File. The FILE configuration window will appear.

 

 

3.  You can configure the following properties:

 

 

-         File Type: The format that the file will be saved in.

 

NOTE:  When choosing Secure PDF, you have the option of setting a password.  Click the key icon next to the file type and specify a password.  TIFF format is available as Compressed or Uncompressed.

 

-         File Name:  Select the default prefix for the scanned document's file name.  The date and sequence number will be added to the end of this prefix.

 

NOTE: If you select Show Save As Window, you will be prompted to specify the file's name and destination every time you scan.

 

If you select Insert Date in File Name, the date will automatically be inserted in the file name of a scanned image.

  

-         File Size:  (JPEG, PDF, Secure PDF, or TIFF format) You can move the slider bar between SMALL and LARGE to adjust the file size.

 

NOTE:  This option is not available if the Scan Type is set to Black & White.

 

-         Destination Folder: This is where you specify the location where the file will be saved.

 

NOTE:  If you select Show Folder, the destination folder will automatically display after each scan job is complete.

 

-         PreScan: This option will allow you to preview the image before completing the scan.

 

-         Resolution: This is how sharp an image will be based on the dots per inch scanned (DPI).  The higher the DPI the clearer the image will be, however the scan time and document size will increase.

 

-         Scan Type:  This is the color scan option.  The higher the color quality selected the longer the scan job will take to complete and the larger the file size will be.

 

-         Document Size: Set the size of the document being scanned.

 

-         Brightness: Adjust the setting (-50 to 50) to obtain the best image.  The default value is 0, representing an average.  You can set the level by dragging the slide bar to the right or left to lighten or darken the image respectively.  You can also type a value in the box for the setting.

 

NOTE:  This option is not available if the Scan Type is set to 24-bit color.

 

-         Contrast: You can increase or decrease the contrast level by moving the slide bar to the left or right.  You can also type a value in the box for the setting.  An increase emphasizes dark and light areas of the image, while a decrease reveals more detail in gray areas.

 

NOTE:  This option is not available if the Scan Type is set to Black & White or 24-bit color.

 

-         Continuous Scanning: This will allow combining of multiple scan jobs into a single file.  After the page is scanned, you can choose to continue scanning additional pages or finish.

 

-      Show settings dialog before scan: When checked, the settings dialog window will appear first every time the scan button is clicked.

 

-      Advanced Settings: Allows you to adjust the Remove Background Color option.

 

4.  Once you have configured each setting click OK.  All subsequent scans will use these settings.

 

 

 

 

 

USE "SCAN TO FILE" FROM WITHIN THE CONTROLCENTER4 SOFTWARE

 

1. Place the document to be scanned on the scanner Flatbed or Automatic Document Feeder (ADF) depending on the model of your Brother machine.

 

2. Open the ControlCenter4:

 

Windows 7 or earlier: 

 

  1. Click Start => (All) Programs => Brother => XXX-XXXX => ControlCenter4. The ControlCenter4 application will be loaded in the Task Tray near the system clock.

 

  1. Right-click on the ControlCenter4 icon   located in the Task Tray and left-click on Open.  

 

Windows 8:

 

 

a.    Click  Brother Utilities

 

b.    Click the dropdown list to select your model if it is not already selected.

 

c.    Click Scan.

 

d.    Click ControlCenter4.

 

 

3. On the Scan menu left-click the FILE button.

 

 

4. The document will now scan and save into the specified location.

 

 

 

 

CONFIGURE "SCAN TO FILE" SETTINGS (FOR SCANNING FROM THE SCAN KEY ON THE BROTHER MACHINE)

 

1. Open the ControlCenter4:

 

Windows 7 or earlier: 

 

  1. Click Start => (All) Programs => Brother => XXX-XXXX => ControlCenter4. The ControlCenter4 application will be loaded in the Task Tray near the system clock.

 

  1. Right-click on the ControlCenter4 icon   located in the Task Tray and left-click on Open.  

 

Windows 8:

 

 

a.    Click  Brother Utilities

 

b.    Click the dropdown list to select your model if it is not already selected.

 

c.    Click Scan.

 

d.    Click ControlCenter4.

 

 

 

2. Click on Configuration => Button Settings => Device Settings => Device Scan Settings.

 

 

3.  Click on the File tab at the top.  You can configure the following properties:

 

  

-         File Type: The format that the file will be saved in.

 

NOTE:  When choosing Secure PDF, you have the option of setting a password.  Click the key icon next to the file type and specify a password.  TIFF format is available as Compressed or Uncompressed.

 

-         File Name:  Select the default prefix for the scanned document's file name.  The date and sequence number will be added to the end of this prefix.

 

NOTE: If you select Insert Date in File Name, the date will automatically be inserted in the file name of a scanned image.

  

-         File Size:  (JPEG, PDF, Secure PDF, or TIFF format) You can move the slider bar between SMALL and LARGE to adjust the file size.

 

NOTE:  This option is not available if the Scan Type is set to Black & White.

 

-         Destination Folder: This is where you specify the location where the file will be saved.

 

NOTE:  If you select Show Folder, the destination folder will automatically display after each scan job is complete.

 

-         Resolution: This is how sharp an image will be based on the dots per inch scanned (DPI).  The higher the DPI the clearer the image will be, however the scan time and document size will increase.

 

-         Scan Type:  This is the color scan option.  The higher the color quality selected the longer the scan job will take to complete and the larger the file size will be.

 

-         Document Size: Set the size of the document being scanned.

 

-         Brightness: Adjust the setting (-50 to 50) to obtain the best image.  The default value is 0, representing an average.  You can set the level by dragging the slide bar to the right or left to lighten or darken the image respectively.  You can also type a value in the box for the setting.

 

NOTE:  This option is not available if the Scan Type is set to 24-bit color.

 

-         Contrast: You can increase or decrease the contrast level by moving the slide bar to the left or right.  You can also type a value in the box for the setting.  An increase emphasizes dark and light areas of the image, while a decrease reveals more detail in gray areas.

 

NOTE:  This option is not available if the Scan Type is set to Black & White or 24-bit color.

 

-      Advanced Settings: Allows you to adjust the Remove Background Color option.

 

 

4.  Once you have configured each setting click APPLY => OK.  All subsequent scans will use these settings.

 

 

 

 

USE THE SCAN KEY ON THE BROTHER MACHINE

 

1. Load your document.

 

2. Press  SCAN on the Brother machine's LCD.

 

3. Press or Swipe LEFT OR RIGHT to display  (to File).

 

4. Press  (to File).  The icon moves to the middle and is highlighted in blue.

 

5. Press OK. Do one of the following:

 

-      Network Users, continue to STEP 6.

-      USB Users, continue to STEP 8.

 

6. Swipe UP OR DOWN or press the UP OR DOWN ARROW Key to display the computer you want to send to.

 

7. Press the Computer name.  If the LCD prompts you to enter a PIN, enter the 4-digit PIN for the computer on the LCD and press OK.

 

8. Do one of the following:

 

-      If you want to use the default settings, go to STEP 14.

-      If you want to change the default settings, go to STEP 9.

 

9. Press OPTIONS.

 

10. To scan both sides of the document (for MFC-9340CDW only):

 

-      Press 2-sided Scan, and then select the document type.

 

 

11. Press SET WITH TOUCH PANEL and press ON.

 

NOTE: To use SET WITH TOUCH PANEL, the ControlCenter software must be installed on the computer that is connected to the machine.

 

12. Choose the settings for Scan Type, Resolution, File Type, Scan Size or Remove Background Color as needed.

 

13. Press OK.

 

NOTE: If you want to save the settings as a shortcut, press Save as Shortcut.

 

14. Press START.  The machine starts scanning the document.

 

 

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