Automate Workflows and Improve Team Productivity

Success depends on creating efficient operations, so you can quickly adapt to business needs. Yet, manual paper-based processes can slow down operations and make it painful for your team to complete simple tasks. OnTask-enabled Brother multifunctional devices or scanners – your one-stop shop for document workflow automation.

OnTask Workflow Offerings

Digital Signature

Makes it easy for remote employees, vendors, or new clients to sign documents from virtually anywhere. Signatures are legally binding under the ESIGN Act and include a certificate for a complete electronic audit trail.

Document Approval

Users can approve documents instantly – from their desk or on the road. Online approvals expedite turnaround times, and automated reminders encourage timely review.

Document Review

Securely view, annotate, and collaboratively work on documents online. Ensure you’re working with latest version and shorten review cycles.

Why Document Workflow and Automation Powered by OnTask?


Accessible from the touchscreen of select Brother multifunctional printers and scanners.1


Professional services available to integrate with existing document storage and other web-based systems.2

Quick Implementation

Easy to install with no coding required. Get up and running in days versus months.


Pricing model is transactional versus per user. Cost is transparent, and no long-term commitment is required.

Advanced Security

Comprehensive suite of approval tools to enhance document security:

  • All workflow records and transactions are maintained permanently on Amazon Web Services
  • Customer data is segmented by organization and structured groups
  • All records are retained for duration of customer relationship and can be exported via a secure API
  • SOC 2 and ESIGN Act compliant: can be integrated with other existing data storage solutions and web-based applications

Business Applications

OnTask can help streamline a wide range of processes


Enable your team to work and collaborate more efficiently:

  • Supplier onboarding
  • IT requests
  • Work orders
  • Purchase requests
  • Design annotations


Help increase efficiency and improve purchase order and invoice processing:

  • Expense forms
  • Invoices
  • Credit card reimbursements
  • CAPEX forms
  • Purchase orders


Securely negotiate and execute contracts. Build better customer relationships and close deals faster:

  • Vendor contracts, quotes
  • Non-disclosure agreements
  • Proposals
  • Promise-to-pay approvals

Human Resources

Simplify everything - reduce paperwork, focus on people.

  • Job offer letters
  • Collecting employee info
  • New hire paperwork
  • Company events
  • Integrate to HR portals

It's as Easy as 1, 2, 3

1. Choose a Workflow

Select a workflow for your document. You can send documents for electronic signature, commenting, approval, and more.

2. Scan or Upload the Document

Next, scan a document via your compatible Brother Workhorse device, or upload a digital file directly into the OnTask platform from your desktop computer or mobile device.

3. Send It

You will receive an email once the workflow has been generated. Simply follow the prompts to review your document and choose your recipients. That’s it, now you’re ready to send.

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Get access to our pre-built workflows or design your own.

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  1. Requires dealer activation. Compatible with MFC-L6900DW, MFC-L9570CDW, ADS-3600W.
  2. Requires additional purchase.